Box is a cloud based file sharing and storage solution similar to DropBox for Lawyers and Google Drive which we have featured previously on Legal Geek. Box operate a freemium model much like other services, but differentiates itself as a purely business solution and we will go into more detail on this.
Interestingly Box feature an industry section of their website where includes ‘Law’ as an industry and specifically offer a solution for Attorneys, however under the bonnet nothing seems to be particularly tailored specifically for lawyers.
How good is Box for lawyers, barristers and Attorneys?
Box appears to have carved a niche for business strength cloud storage and there are numerous news articles reporting that 90-99% of all Fortune 500 companies now use Box, firms such as Proctor & Gamble; this offers some good validation for the product. Here is a video case study on Box from Perkins Collie explaining more about their use of Box;
The Box features that of particular interest to Attorneys and Law firms are;
- Standard file sharing on computer, mobile, tablet etc
- Tagging to improve search functions for finding documents
- ‘Box one’ cloud allows for apps to be developed on the platform and there are over 1500 apps
- Clio is an example of an App that integrates into Box to allow Legal Practice Management
- 99.9% uptime guarantee from Box
- Search and reporting allows Management and Support to see who is storing and sharing data
How is you firm’s data protected;
The auditing and reporting functions seem more advanced than other cloud based storage solutions, allowing users to track who shared and unshared folders.
- Box transmits files using SSL encrypted sessions
- Box encrypts files on their server using 256-bit AES encryption
- Box is ISO 27001 certified and offers its SSAE 16 SOC 2, Type 2 report
- Box says it can “help companies achieve compliance with HIPAA while using its service”
Box is leading the way in the cloud storage space for Business, with the possibility of being further developed specifically for the Legal Industry. Interestingly a recent survey found 33% of Law firms have a customer portal for sharing documentation but that is a still a big percentage that do not and this is a great solution for Law Practices wanting to share files and folders with clients securely. The security features seem to be strong and many large Fortune 500 companies already trust Box and use it regularly so we believe this is an affordable option for Law Firms to move into the Cloud quickly and easily.
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